Awbridge Parish Council Annual General Meeting - May 2010
| | | Clerk: Ms Joan Harrington | 5 Monument Court | | Tel 02380 339950 | 1 Lower Canal Walk | | e-mail:
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| Town Quay | | | Southampton | | | SO14 3AN | Present: Cllrs: Caplen (Chair), Coleman, Keith, Milani, Stimson and Sutton and the Clerk Joan Harrington. 11 members of the public. Apologies: Borough Cllrs Bailey and Perry 10/27 Declaration of interests There were no declarations of interests. 10/28 Election of Chairman 2010/11 Cllr Coleman proposed that Cllr Caplen remain as Chairman of the Parish Council. Cllr Stimson seconded the proposal which was unanimously agreed. Cllr Caplen was then duly elected as Chairman for the forthcoming year 2010/11 (carried nem. con.) 10/29 Election of Vice-Chairman 2010/11 Cllr Caplen proposed that Cllr Keith remain as Vice-Chairman of the Parish Council. Cllr Coleman seconded the proposal which was unanimously agreed. Cllr Keith was duly elected as Vice-chairman for the forthcoming year 2010/11 (carried nem. con.) 10/30 Annual Appointment of Representatives 2010/11 The following representatives were agreed: Footpaths: Cllr Stimson – Proposed Cllr Caplen, seconded Cllr Coleman ADVA: Cllr Sutton – proposed Cllr Coleman, seconded Cllr Keith Minerals and Waste: Cllr Caplen – proposed Cllr Coleman, seconded Cllr Keith Planning: Cllr Coleman – proposed Cllr Sutton, seconded Cllr Caplen Village Hall: Cllr Keith, proposed Cllr Caplen, seconded Cllr Stimson TVAPC: Cllr Milani – proposed Cllr Caplen, seconded Cllr Keith Highways: Cllr Stimson – proposed Cllr Caplen, seconded Cllr Milani 10/31 Police Report from Sgt Plascott Sgt Plascott had commenced duties in November 09 and updated on Police progress over the last few months. There was now only one beat officer and one PCSO – Jo Cole. Police surgeries were being set up in all the local villages and a beat report was being sent out regularly to all the communities. Sgt Plascott's aim was to set up a forum where she could speak to the public and Parish Councillors and find out their main concerns. Sgt Plascott could only attend meetings quarterly as she was covering 12-13 parishes but she could be contacted if an emergency issue arose. The main priorities in all the villages were antisocial behaviour and speeding. Sgt Plascott was also looking at Neighbourhood Watch and getting know the co-ordinators. A Farm Watch meeting was to be held on 16th May at 7.30pm at the Village Hall. Speeding was still an issue along Danes Road and Saunders Lane despite the 30mph speed limit. It was hoped that the beat officer would be trained to use a speed gun and a meeting with the Traffic Management Officer had been proposed to request a police presence occasionally to act as a deterrent. It was suggested that flashing 30mph repeater signs be looked into. Sgt Plascott said that they were quite expensive but the cost could be shared with another parish. Other possible sources of funding were currently being looked at. There had been hardly any crime in the area over the past few months with only 2 very minor incidents. There had been a spate of burglaries over Christmas and, after plain-clothes patrols had been deployed in the area, things had improved. The PCSO, Jo Cole, had been working with several of the schools. There were discussions around the failure of 2 police officers on patrol in the area to apprehend motorists for failing to stop at “stop” road signs. Also parents letting their children out of their cars onto the road rather than the pavement outside the school. Sgt Plascott said she would look into both issues and she would also look into sending letters home with the schoolchildren. Sgt Plascott requested that all speeding issues be reported using the 101 number or by e-mail to
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. It was suggested that this information could be put into the Awbridge News. The matter of horse signs was raised. Ten had been requested but HCC were only prepared to provide 2. The Clerk to progress. ACTION: Parish Clerk 10/32 Approval of the Minutes of the meeting held on 4th March/1st April 2010 The Minutes of the meeting held on 4th March were approved by the Parish Council, proposed by Cllr Stimson and seconded by Cllr Keith as a true record and duly signed by the Chairman. The Minutes of the Annual Parish Meeting held on 1st April – Page 3, Signing of Cheques, “seconded by Cllr Keith” – amend to “seconded by Cllr Stimson”. The Minutes were then approved by the Parish Council, proposed by Cllr Stimson, seconded by Cllr Keith as a true record and duly signed by the Chairman. 10/33 Matters Arising from the Minutes Cllr Coleman reported that he had some information relating to the butterfly survey which he would distribute. A meeting had been arranged for 5th June in the Village Hall where a specialist speaker assigned by Dan Hoare would give a 2 hour talk followed by a 2 hour walk around the conservation area. Cllr Sutton expressed concern that fly-tipping was still a problem and said that ADVA would like to work with the Parish Council on this matter. Cllr Caplen pointed out that the property “Oakwood” was not in Awbridge and therefore the Parish Council could not comment to TVBC on the planning application 10/34 Cllr Bailey/Cllr Perry's Report There were no reports from Cllr Bailey or Cllr Perry as they were both not present. 10/35 Correspondence HCC – Annual County Service – Sunday 13th June in Winchester Cathedral at 9.45am TVBC – Test Valley Local Development Framework Update Environment Agency – Solent and South Downs Groundwater Update Draft Shop front Design Guide Supplementary Planning Document TVAPC – Minutes of meeting on 4th March 2010 in the Village Hall, King’s Somborne Police Beat Report for May Information on the Farm Watch Scheme and meeting to be held on Sunday 16th May Notice of 30mph speed limit in Danes Road Leaflets on Bus Shelters 10/36 Open Forum: Concern was expressed over the planning applications submitted to TVBC for Awbridge House. A resident felt that it was a working farm but with no animals there any more, it was no longer appropriate. Concern was expressed that there would be 2 houses instead of one as a boundary wall had been completely removed. Cllr Coleman suggested that photographs and a diary be kept on all issues and any resident who wished could object to TVBC. The Clerk was requested to seek advice from Cllr Bailey. ACTION: Parish Clerk Cllr Sutton reported that rolls of bin bags put out for a temporary dogbin had been stolen on more than one occasion, probably by someone who did not like the location of the temporary bin. It was agreed that this could be mentioned in the Awbridge News. It was suggested that sleeping policemen, humps and posts could be used to reduce speeding in the village. Cllr Keith confirmed that this was not possible as the emergency services would be hampered. Cllr Stimson felt that constant requests to HCC Highways might incur some action. Cllr Keith mentioned that in Norfolk and Dartmoor villages have “off set” gates to highlight the extent of the village and encourage responsible driving. There were also reports that the Crook Lane sign was covered in graffiti, the 30mph sign was missing from its pole and that the bus stop sign had snapped off. The Clerk to report to Highways the graffiti and the 30mph sign. The bus stop sign had been dealt with. ACTION: Parish Clerk Cllr Sutton confirmed that recycled materials were kept separated after they were taken out of the bins. It was mentioned that works were in hand to repair the White House and windows would be fitted. It was suggested that the village's water tasted odd, with lots of chlorine in it. Southern Water had been contacted but had confirmed that nothing had been added. Cllr Caplen suggested putting an article in the Awbridge News asking if anyone else had similar concerns. The Clerk was requested to put the latest Minutes on the website. ACTION: Parish Clerk It was agreed that a budget meeting would be held at the next meeting on 3rd June. 10/37 Finance: a. Signing of cheques: The following cheque was proposed by Cllr Caplen and seconded by Cllr Keith and signed: | J Harrington – Clerk wages and expenses | £221.16 | | - Signing of bank statements: Community Acct £3287.92 as at 30.03.10
- Payments Received: Precept – 6.4.10 – £2364.00
d. Grant Requests: To be reviewed at Budget meeting only 10/38 Planning: 10/00853/FULLS – Awbridge House Farm, Dunbridge Lane – Erection of replacement dwelling and associated works 10/00802/FULLS – Awbridge House Farm, Dunbridge Lane – Creation of replacement dwelling via removal of existing residential mobile home and conversion of an old dairy building and repair of adjacent barn and transfer of agricultural tie from main farmhouse to replacement dwelling – amended scheme to planning permission 09/01361/FULLS Decisions: It was agreed to defer a decision until after Cllrs Coleman and Milani had visited the site and a separate planning meeting was arranged. 10/39 Representatives' Reports a. Footpaths – nothing to report b. Village Hall – Cllr Keith reported that replacements were needed on the Committee for those who had left. There was also a vacancy for someone to do a small amount of secretarial work. Concern was expressed over the state of the entrance to the field which was due to hold the forthcoming fete. Sand ladders were suggested but Cllr Sutton pointed out that a long term solution was needed and perhaps scalpings or grass mats could be put down. Cllr Caplen suggested that the Parish Council could take over some of the Village Hall responsibilities. c. ADVA – Cllr Sutton hoped that the fete would be well attended as a lot of work had been put into it by the Committee. More volunteers were needed to help in the future. d. TVAPC – Cllr Milani requested the password for the website. ACTION: Parish Clerk e. Minerals and Waste – Cllr Caplen requested the Clerk to ask for a list of forthcoming meetings and previous Minutes of the Roke Manor Liaison Panel. ACTION: Parish Clerk f. Highways – Nothing to report. Feedback from Dave Irving was awaited. The Clerk to chase. ACTION: Parish Clerk 10/40 Dog Bin Placement A 140 litre green plastic dogbin had been ordered from TVBC. 10/41 Footpath 713/709 The Chairman had liaised with representatives from HCC over complaints from walkers concerning issues with the 713/709 footpath but it appeared that no further progress could be made. 10/42 Strategy for dealing with requests from charities for donations It was agreed to discuss a strategy at the budget meeting. 10/43 General Business Cllr Keith asked if there were any fire hydrants in the village and suggested a site map of them would be useful Cllr Keith to contact the Fire Station as they may have taken back responsibility for them. ACTION: Cllr Keith The Clerk was requested to inform Martin Pistell of HCC that there was a fire hydrant somewhere along the C25 footpath. ACTION: Parish Clerk Cllr Milani suggested that the layout of the room for the Parish Council meetings should be altered. He also suggested a loud speaker system. It was agreed that the smaller room in the Village Hall would be used in future. Cllr Caplen confirmed that the Parish Council had not been informed of a resubmission of the Planning Application for the affordable housing scheme. The meeting closed at 9.30m |
